The best way to ensure you never lose your data is to regularly Microsoft 365 backup. You can backup Microsoft 365 emails using its built-in backup feature or a third-party Office 365 backup tool. This blog will look at backup Microsoft 365 emails using both methods.
Most os the professionals don’t give it a second thought when sending essential data and information via email. But a company must have a good Microsoft 365 backup or recovery plan. It aids in preventing the loss of the organization’s data, compliance, and overall productivity due to calamities.
The Microsoft 365 keeps some of your emails but doesn’t backup them for you. It works on a model of shared responsibility, which means that the service will work with you in scenarios:
Backup scenarios for Microsoft 365:
- Both physical and network security are essential for a data centre.
- There is Storage, replication, and redundancy of data.
- The Microsoft security approach’s fundamental tenets are uptime assurances and privacy controls. (If we can’t protect the users, we don’t earn their belief).
- Backup required coverage against big things that could affect their data centres. It includes problems with hardware or software, natural disasters, power outages, OS faults, etc.
Email data is up to the end-user to ensure it doesn’t get deleted by accident or on the drive. And Microsoft 365 doesn’t have an accurate backup Microsoft 365 emails service. Instead, it is only possible with the eDiscovery method or the proficient Microsoft Office 365 backup tool.
eDiscovery backup of Office 365 emails:
In the Microsoft 365 admin centre, you can find the Content Search eDiscovery tool. It facilitates looking for information in Exchange Online. The query’s results can Microsoft 365 backup in PST files.
- In the Microsoft 365 admin centre, choose Security from the menu on the left side of the screen.
- Use the menu on the left side of the screen to choose Permissions.
- Check the box next to “eDiscovery manager.” The eDiscovery Manager conversation pops up.
- Choose to change the role group.
- Choose Roles from the Edit Role Group dialogue menu and ensure Export is one of the Selected Roles. Use Edit and add it if you don’t see it.
- Go to the Microsoft 365 admin centre home. Tab on the Compliance menu on the left pane.
- Explore the index on the left pane of the screen and click Content search.
- Choose New search for backup Microsoft 365 emails.
- Click on the Add conditions button.
- Select the Type checkbox in the menu on the screen’s left side.
- Select Add >> Save & run Microsoft office 365 backup.
- Give your search a name and a description, and then click Save.
- In the Content search tab, click Back to saved searches.
- Choose the search query, wait for it to finish, and then choose Export results.
The Exports tab of the Content search Window is where you can find and download the exported data.
Note:
The eDiscovery Manager solution may be hard to use as it requires technical skills. Moreover, it will impose a strain on your company’s IT assets. The content search approach does not claims any data safety and rapid result on Microsoft 365 backup. Microsoft suggests you backup Microsoft 365 emails with a specialized Office 365 backup tool. Shoviv backup and restore for Office 365 facilitates a simple way of managing your Office 365 emails and other data.
Shoviv’s tool for Microsoft Office 365 backup:
The Shoviv Office 365 backup tool has two solutions in a single interface: backing up and restoring office 365 mailboxes. This software makes it easy to extract your mailbox from Office 365 to PST files. Office 365’s backup tool has easy-to-use interfaces so everyone can use it. It doesn’t affect the data integrity and the structure of folders at any point of Microsoft 365 backup.
You can set up The Backup Microsoft 365 emails daily, weekly, or monthly. It copies the primary mailbox, the archive mailbox, and the public folder to a local drive that users specify.
Office 365 backup tool allows you to:
- Secure your Office 365 data, such as emails, SharePoint, OneDrive, Teams, and other items.
- Also, Use local space for data that will only be in your mailbox in PST files.
- Set up the schedules for Microsoft Office 365 backup.
- Reduce the interruptions by getting your data back with an incremental backup option.
- Keep your mailboxes highly available by quickly restoring them from any storage to your Office 365 account.
- Mark your most important business information secure from data breaches.
- The Pre-investment testing with a free trial version assures the tool’s quality.
Wrap up:
Microsoft 365 backup is the integral to securing your cloud email and files from mishaps in the cloud. It’s important to know that you can only backup Microsoft 365 emails if you have an Office 365 plan. Manually Microsoft office 365 backup is not a simple and safe way. It can always be simplified using a skilled Office 365 backup tool.
