Summary: Are you looking for the migration approach to move from the Lotus Notes email client to Office 365? If yes, then you landed in the right place. We will inform you about various Lotus Notes to Office 365 migration methodologies. Read more in this guide to know about the multiple migration methods.
The HCL acquired Lotus Notes from IBM, but after that, some services went down. However, there are more reasons which urge users for Lotus Notes to Office 365 migration, but choosing the right migration approach is essential as it will quickly make you move the required mailboxes in the desired environment.
If we look at Office 365, it is one of the most desired SaaS in the current technological era. Microsoft offers this service which allows us to communicate with each other from any device. Moreover, Office 365 does not incur any upfront amount for attaining the service. Still, the user only needs to pay a monthly subscription fee, which is significantly less compared to setting up most other email clients.
This blog will walk you through the different methodologies to migrate Lotus Notes to Office 365 environment.
Why do users look for Lotus Notes to Microsoft Office 365 Migration?
We have talked a little about the reason which forces many users to change their email clients. If you are a Lotus Notes user, you might today or someday will think of switching to Office 365. Microsoft 365 offers a world-class user interface, making it easy for any user to use all of its functionality.
There are much more reasons or a situation where the users for Lotus Notes to Office 365 migrations which the users can check from the given below points:
- Maintenance cost is one of the primary factors in the user’s mind when switching their email client. Lotus Notes charges a lot as maintenance charges. However, setting up Office 365 does not cost a single buck. It will only charge subscription fees from the users.
- Lotus Notes does not have an intuitive GUI, which makes it challenging to perform the regular emailing task. On the other hand, Office 365 is one of the more accessible emailing platforms to use.
- Office 365 offers much more advanced and multiple features, making it easier to perform tasks.
- If we look at the data safety in both emailing platforms, then Office 365 offers higher safety to the user data as all user data saves over the cloud.
These reasons will create a sense of need for migration to the Office 365 environment. If you agree to any of these reasons, after that, you need a solution to migrate Lotus Notes into Office 365 with all of your data.
Multiple migrations approaches are available, which can take your Lotus Notes mailboxes into the Office 365 account. However, there is one thing that you must remember while performing the Lotus Notes to Office 365 migration task. One of these is ensuring to keep the data backup as the manual migration can also fail, which may result in data failure.
Native Solution for Lotus Notes to Office 365 migration:
Using the IMAP connectors in the Lotus Notes email client, users can look to perform the migration task. Manual migration to migrate Lotus Notes to Office 365 involves performing the four steps.
- Backup of the user Lotus Notes Mailboxes
- Creating the new mailbox folder in the Office 365 mailboxes
- Activating the IMAP TCP/IP protocol
- Configuration with the IMAP Connector
Step1: It is advisable to create the backup of user Lotus Notes mailboxes as the interruption in the migration process may hamper the result, which could even lead to a data loss situation.
Step2: After taking the Lotus Notes backup, you must make a mailbox in the Office 365 account for users looking for the migration.
Step3: You must enable the TCP/IP setting for every account. Check out the working procedure to do it:
- Go to the Domino administrator in the Lotus Notes.
- Here, you need to select the configuration tab. After that, run IMAP Service and then click on the server document.
- Move ahead with selecting Ports> Internet ports> Mail tab.
- Now make IMAP TCP/IP Port enable in the mail IMAP column.
- At last, click on the finish to end the process.
Step4: In the end, use the IMAP connector in order to configure the Office 365 mailboxes with the Lotus Notes mailboxes. After following this step, the user HCL Notes mailboxes will move into Office 365.
However, implementing the Lotus Notes to Office 365 step-by-step procedures is not easier work for non-technical users. Any mistake can have an adverse impact in terms of the organization’s workflow. So, it is good to take the help of IT experts to perform the migration task perfectly. Otherwise, you can also approach some reliable migration tool.
Best Way to move Lotus Notes mailboxes into Office 365:
Looking at the drawbacks of the manual migration methods, we won’t recommend users use them. Alternatively, users can look towards the Shoviv Lotus Notes to Office 365 migration tool, making it easier for all to utilize its every functionality. Moreover, the software has advanced features to make the migration process more precise. The tool allows the migration of multiple Lotus Notes NSF files quickly and does not set any restrictions on their sizes. Once all files get added to the software, users can review them in the software preview pane.
Due to its filter option, removing any unwanted file data item is easier, which also helps reduce the size of the mailboxes. If the user needs to map the folders, then they can utilize its folder mapping option. In addition, after starting the migration, if due to any reason the process gets halted, then due to its incremental export option, the migration process will resume. It is one of the features which will ensure the process continuity while removing duplicate data from the migration.
Using the software is easier if the users also don’t have prior technical knowledge. It has an intuitive user interface that allows users to migrate Lotus Notes to Office 365 quickly. Moreover, it comes with a free evaluation version which gives users flair about its working capabilities.
Ending Remarks:
Migrating the mailboxes from one email client to another is a challenging task. Users need to make sure not to lose data during migration. The manual solution discussed in this write-up poses a risk of migration if not followed properly. A single mistake during the Lotus Notes to Office 365 migration process can greatly impact the result. However, we advise you to go with the more reliable solution, which we have also explained. Ultimately, users need to take the final decision, but we only request them to compare the available migration approaches before heading towards anyone.
