How Should You Print W-2 Forms with The QuickBooks Desktop?

A statement of taxes and wages that is to be distributed to the employees each year is called a W-2 Form, whereas the W-3 form is filed on the basis of the W-2; a transmittal of the wage-tax statement. QuickBooks gives this facility to let W2 forms be generated either electronically or on paper. One needs to have an Enhanced Payroll version to print the time. So, if you want these W-2 forms to get printed, then this blog on the topic “Print W-2 Forms with The QuickBooks Desktop” is going to be extremely helpful to you.

If you face any issues while performing troubleshooting steps for this error or get stuck somewhere, then ask for help from the QuickBooks Support Team experts by calling 1.855.738.2784

Points to remember before printing the W2 form

Here we have enlisted a few important points for you that ensures a smooth printing process. Check on these points:

1. Ensure that your payroll tax table is updated.
2. Your subscription must be active and must be a supported one, i.e., an Enhanced payroll version.
3. To print the W-2 forms, you need to have the print onto paper and enough black ink.
4. The QuickBooks Payroll version must be compatible with the forms that are to be printed.
5. Use the preprinted forms for the inkjet printer.

Once you verify these points, you can start printing your forms as given in the next step.

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Stepwise procedure to print the W-2 forms

You can easily print your reports by following the steps systematically. But make sure you have already followed up with the steps above and become ready for the next step.

1. Take the cursor to the Employees menu and click on Payroll Tax Forms & W-2s.
2. Tap the Process Payroll Forms option.
3. Now, tap twice on Annual Form W-2/W-3 – Wage and Tax Statement/Transmittal.
4. Can’t spot the form in the list? Then scroll through the list, look for the form, select the Forms drop-down option to activate the form, then select Make a New Form Active.
5. Click on Federal, then the W-2 form. Now, tap Add form.
6. Click the correct period or year of filing, then press OK.
7. Select the desired employee names for W-2, then Review/Edit.
8. Tap the Check for Errors button at the bottom and ensure no errors are left.
9. Hit Print for Your Records; now select the radio button for W-2 copies you wish to print, then press Print PDF.
10. The above steps complete the process of printing the W-2 form.

This blog is intended to help its readers with how they can Print W-2 Forms with The QuickBooks Desktop and what measures must be taken before selecting the steps. If you had any issues while undertaking the procedure or got stuck somewhere, then call the professionals of the QuickBooks Support Team at 1.855.738.2784. The best advice and tips are just a call away.

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